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Online Fax - What Makes It Different From Conventional Faxing?

Online Fax - What Makes It Different From Conventional Faxing


Copyright (c) 2011 Titus HoskinsWhile the differences between online fax and conventional faxing may be very obvious to those who have embraced this new technology, but for those who are standing firmly behind their fax machine, some explanation is needed. The differences are so overwhelming, one could even question if the days of the fax machine are numbered.For those who like the traditional, they don't have to worry because conventional faxing will always have its die-hard fans and will be around for many years to come. However, it will continue to lose out to the more modern online fax services, mainly because of the differences between the two.Perhaps, the main difference is the fact online fax connects/marries your messages with your computers and the Internet. You are basically integrating your office communications with your computers and the web. And that as they say, has made all the difference in the world. You and your business can be reached anytime, anywhere... you are not just limited to the fax machine in the office. You can send and receive your messages wherever you have access to the Internet. This portability or mobility is one of the major differences between the two methods. And this is also one of the reasons why many companies are converting or adding an online fax account to their business communications. Another difference has to do with resources and start-up costs, online fax is a form of cloud computing where these services are out-sourced to a third party online provider or server. You don't need a fax machine, you don't need a dedicated fax phone line and you don't need any papers and inks. This is a paperless form of faxing which is much cheaper and much more convenient than traditional faxing.You must also realize, since your messages are sent as email attachments, they can be easily stored and filed on your computer or in your online account. You can retrieve your faxes within seconds, regardless if you received them yesterday or six months ago. Greater security is another major difference since your online messages can be encrypted when you're sending them. Plus, only you can log into your online account or interface with your password. In the traditional method, anyone can read a fax in the office, even sensitive company communications.In this new modern way of faxing, you can also confirm that your fax has been received. For time sensitive messages, this can be crucial for many companies, especially if you depend upon faxing to contact clients and/or confirm deals or sales.So the choices are laid out for any business, go with a traditional fax machine in the office, one that is not private and usually limited to office hours. Or go with a modern faxing system that's more private and connects your communications with your computers and the web. One which is much more cost-effective and much more environmentally friendly than the conventional method. In addition, you have the choice between a portable mobile fax service that's available anywhere and one which is confined to one location. But like all business decisions, it's your call?
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Online Fax - What Makes It Different From Conventional Faxing?