Use Online Fax Service For Moving, Multiple Locations And Virtual Offices
It seems like everything and everyone is moving to the Web
. Postal mail has given way to e-mail, phone calls are being handled by Internet services like Skype, video stores have gone virtual and every kind of company, from ice cream makers to beekeepers, have Web sites. For both homes and businesses, a new generation of Web services allows you to do your shopping, pay bills, make appointments and communicate in every possible way with just about anyone, anywhere. You can use Web mail, phone calls and video calls. You can also use the Web for faxing.In fact, an online fax service is an important addition to any home, home office or business operation. Not only is an online fax a money saver, it is a tool that allows you to connect the hundreds of millions of standalone fax machines still in use worldwide. While you can send (and receive) faxes with your computer, without using paper or toner, you can still stay in touch with that huge installed base of fax machines and, more importantly, their owners.
Transition phase paid for by savings
When you do make the move to online faxing, you should plan on keeping your existing standalone fax machine for the transition phase. This is because you have spent time (perhaps years) and money (perhaps a lot) putting that fax number out there, on business cards and stationery as well as in flyers, advertisements, phone books, Internet listings, your Web site and other sources that will not update to your new fax number at the same pace. You need to maintain inbound accessibility for a world of customers until your new online fax number takes hold.
There is no telling how long it may take for your old fax number to become fully inactive, but the fact is you will save money on paper, toner and phone charges in a gradually increasing manner. It won't take long until your savings completely pay for your online fax service, which is one of the real bargains on the Web. When you are confident that you will not lose any sales by closing down the old fax machine number, you will now have your single online fax service payment to make, a mere fraction of the amount your previously paid for the phone line, all the associated fees, along with the fax machine consumables.
Strategic thinking with online faxes
Not only are there economic benefits to online faxes, there are some strategic and tactical ones, as well. For example, you can establish a virtual presence anywhere you want, perhaps to a region that your firm is expanding into or relocating to in the future. Most leading fax services can assign a fax number with most any area code, which is a good way to communicate that you are in a particular location. (Some area codes are famous, too, like the 212 Washington, D.C. number and the 213, 310 and 818 area codes in Los Angeles.)
If you are moving or opening a new location, you can get a jump on things by getting a fax number in that area. All it would take for your advance team or field sales personnel to establish a virtual office in a new area is the new fax number, some business cards and new, local cell phone number. If necessary, you can even add a post office box (from Mailboxes, USA and other private firms, or the local post office) and create a complete new virtual location.
Corporate planning
You can do the same thing, namely, set up a virtual office, in any region your firm is considering expanding into. If your firm already has multiple locations, and the economic downturn has led you to consider cost cutting and/or closures, a virtual office with online fax number can maintain your corporate presence. With the way that communications technologies are converging around the Web, it is easier than ever to cover a lot of territory without necessarily being physically present in any of it. The opportunities for businesses to leverage the Web for various strategic advantages are only limited by the imagination.
If you have not moved to Web-based faxing, make a point to check it out. Read a variety of reports, check out a number of services and plans, consider the different features and then make your decision about what is best for your situation. You can be as creative or as straightforward as you like with your online fax service, setting up various virtual offices around the country or just getting numbers for your physical locations. You can use online fax services to smooth out a corporate move or add regional business centers for your firm. You can do a lot of things with an online fax service, and quite cost-effectively, too.
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