The Best Tips For Choosing an Online File Storage Service
1. Look for Adequate Encryption - Whether working remotely or traveling
, you can never be too sure about the integrity of the network you're using. Subsequently, it's imperative you select a data backup service that uses a strong encryption protocol during the transmission of your data and while stored on the provider's servers; this ensures your data remains secure and accessed by no one but you.
2. Archiving - It isn't simply enough to upload your critical files to a remote server via the Internet. In the event download a corrupted file or erase the changes made to a business document, you may need to access past versions of a document or file. Look for a service that offers the ability to store multiple versions of the same document so you can recover from a previous date.
3. Know the Recovery Capabilities - Before you decide on a provider, test its recovery capabilities since they can vary widely among providers. This is crucial to do before disaster strikes and you're stuck waiting hours for your backups to compile and be restored.
4. Offline Backup - If you travel with your laptop frequently and are often subjected to unreliable Internet connections, opt for a backup service that allows you to create local versions of documents and files on your hard drive. It should also automatically backup those versions once an Internet connection is detected.
5. Incremental Backups - Worried about the time and bandwidth making frequent backups will use? Many online file storage providers offer incremental backups which means, after the first initial backup of a document or file, only the changed or revised portions of that file will be backed up. This saves time and bandwidth usage while ensuring your documents are securely backed up.
6. Continuous Data Protection - Even with a daily backup schedule, theoretically you can still lose 24 hours worth of data if an emergency or disaster occurred. To minimize your risk of such a loss, look for online file storage services that offer continuous data protection which uploads changes to documents and files as soon as they are saved.
And a great bonus :
Here a five, quick fire reasons why your business should consider moving its documents to an offsite facility.
1. Security. In purpose built storage facility you will be able to rest assured knowing that your documents are protected by CCTV security.
2. Speed of access. Many off-site facilities now use barcode technology to quickly locate your documents - so there is no need to spend unnecessary amounts of time looking for your documents once you get to the site.
3. Cost (Save money!) If you don't know already, moving your archived documents to off-site storage can actually work out much cheaper than storing them in your office -especially if you are in a prime location like central London!
4. Insurance. You can share the peace of mind knowing that your documents are stored in a building with strict procedures and conditions that help prevent disasters such as fire and flood.
5. Conditions. A document storage facility will have the correct conditions to ensure that your documents can be accessed in the exact same condition that they went in. This means things like temperature etc are monitored to ensure that your documents do not deteriorate whilst in the care of the document storage company.
So, in summary the 5 points above build up a strong case for migrating your documents to an off-site facility, rather than keeping them on site. All you need to do know is decide when to make the switch.
The Best Tips For Choosing an Online File Storage Service
By: shafir
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