Send Fax Online
Send Fax Online from Your Computer No Other Hardware or Software is Needed
Office clutter is certainly unsightly, but it can also be expensive to purchase and maintain. Thanks to services that allow small businesses to send fax online, these expenses can be greatly reduced or even eliminated and offices can stay beautiful and clutter-free.
Get Rid of the Machine
Anyone who has ever used a fax machine can agree that they are clunky, oversized and difficult. They often take up an entire room in large office buildings and at least an entire corner in standard-sized offices. They gather dust, take up space and require tons of paper and toner as well as regular maintenance. In fact, fax machines are many peoples worst enemy. With a virtual phone system and the ability to send fax online, this can be completely eliminated. All of the faxing is handled via a computer with an easy-to-use desktop interface. Sending a fax online is just as simple as sending an email with an attachment.
No Hardware Necessary
Traditional fax machines require many different types of hardware, including the machine itself, the phone jack it is connected to, reams of paper and truckloads of toner. When a company chooses to send fax online instead, all of this is no longer a concern. The documents are sent and received similarly to email messages and if they need to be printed out and filed away, the office printer is standing by. There are no expensive maintenance calls to worry about and no appointments to schedule. Updates to the virtual phone system are immediate and handled by the back-end servers. All the end users have to do is log in and click the mouse.
Reduce Office Traffic
Depending upon the size of the business, the fax machine is typically located somewhere near the front of the building. Smaller businesses may have only one or two actual office spaces, meaning that the fax machine is a huge burden and people are likely coming in and out during business hours to retrieve their documents. With the ability to send fax online, this is no longer a concern. The application is available to employees on their computers, regardless of their location in the building; there is no need for constant office traffic. As long as they have a computer with internet access and the credentials to access the virtual phone system, they can send and receive their fax with ease.
Save Money
Perhaps the greatest benefit associated with online faxing is the sheer savings associated with doing so. Fax machines are very expensive; semi-reliable models start at around $700.00. Paper and toner cost extra and must be reordered, restocked and replenished regularly. With a virtual fax system, all of this is completely eliminated. Business owners will not be required to purchase any additional equipment and since employees can choose to print only the documents that must be kept on file, the cost associated with paper and toner is reduced as well.
Small businesses understand the need for saving time, space and resources. With the ability to send fax online instead of via a traditional fax machine, the savings are phenomenal. Virtual fax certainly reduces the amount of stress in the office, but it also reduces the amount of equipment collecting dust.
by: Mike Allen
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