Project Planning - Creating a Fail-safe Project Description before Posting it Online
Project Planning - Creating a Fail-safe Project Description before Posting it Online
As the trend of posting projects online is rapidly increasing due to the popularity of outsourcing, it is extremely important to learn how to write an effective project description before posting it on a freelance website. Project planning and writing job descriptions for your projects are important factors while gaining knowledge about how to outsource. We should keep in mind a good deal of things while writing an effective project description, our initial aim is to construct a description which is attractive to providers, defines the category completely, and identifies the work required in a complete and comprehensive style so that the person that is reading does'nt lose interest while rearing through it .
To begin with you ought to designate a project title, the title should be comprehensive and should be targeted to the type of service provider you wish to hire, e.g., "Technical Writer for Rapid Prototyping Process Applications and VB.NET Expert for Programming Work". These titles clearly state who is required to complete the job. If the work you are initiating is for a long term, you could start the title using the words Long Term for instance, "Long Term - Technical Writer for Article Writing Project". Make it a point to make the description brief but appealing so that you obtain maximum bids, a good job description should be made up of the following qualities:
1. It should be short, roughly two or three paragraphs, but should explain all the capabilities required to do the job successfully.
2. It should make the payment mode clear, either hourly or fixed cost. It is commonly advised that you go for hourly payments as you can monitor your providers work and good service providers prefer working on an hourly basis.
3. It should have a fixed due date, it is usually suggested that the due date you assign to the service provider should be a a day or two before you need the work to be finished, this can accommodate for any problems that may transpire if the project is not rendered on time.
4. It should be in a simple and easy to understand language so that providers can read it easily.
You may add phrases like, serious candidates only should bid or service providers with 400+ hours are encouraged to bid etc. This will help filter the candidates.
5. It is highly recomended you to present attachments that show the kind of work required or give raw material on what work to be provided.
6. Always request work samples, they will give you an idea of the calibre of the freelancer and the quality of his or her earlier work which is going to help a great deal during the interview period.
7. If you are planning to pay a fixed price, quote a price which suits the job! For instance no one will do a months work efficiently if he or she will only get $2 for it! Always quote an amount that is a lesser amount than what you can afford because genuine providers usually bid more than you cite, this will allow for a good balance in pricing for both buyer and service provider.
A few GURU Tips!
When outsourcing, project planning is the most essential element if you want to get quality work at the best possible cost. Learning how to outsource correctly will help you attain the best results. Here are a few expert tips to help:
1. At all times plan your project well and have a complete idea in mind before writing the description.
2. Your goal is to target the most effective provider at the lowest price so you will need to do your best to get those results!!, i.e. Attracting excellent service providers to interview.
3. Always keep in mind that people from developing countries provide work at a much lower rate because labour rates are much less expensive there, so try to target service providers with good experience. It is most important to check the English communication ability of such providers prior to awarding them the job.
4. Try to offer incentives for providers, such as more work, bonuses and long term hiring and so forth. This will give candidates an incentive to put their best effort into your work.
Once you get a hold on these ideas, learning how to outsource effectively, is more often than not, based on proper project planning and long term practice.
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