Project Planning - Crafting A Fail-safe Project Description Before Posting It Live Online.
As the trend of posting projects on the internet is rapidly increasing due to the
popularity of outsourcing, it is extremely important to learn how to write an effective project description before posting it on a job site. Project planning and writing efficient job descriptions for your projects are important factors whilst learning how to outsource. Always keep in mind a lot of things when writing an enticing project description, our initial aim is to generate a description which is appealing to providers, defines the category completely, and describes the work required in a most thorough and comprehensive fashion so that the person reading will not lose interest while rearing through it .First of all you ought to set a project title, the title should be descriptive and should be targeted to the type of service provider you are looking to employ, for instance, "A Technical Writer for Rapid Prototyping Process Applications and C# Expert for Integrated Programming". These titles clearly distinguish who is required to complete the project. If the job you are initiating is for a long duration, you could start the title with the words Long Term e.g., "Long Term - Technical Writer for TQM Project". Make it a point to make the description brief but appealing so that you receive maximum bids, a good work description should comprise of the following qualities:
1. It should be short, roughly two to three paragraphs, but should make clear all the skills required to execute the work.
2. It should make clear the payment mode, either hourly or a fixed price. It is usually advised that you choose hourly payments as you can monitor your providers work and good service providers favour working on an hourly basis.
3. It should have a fixed due date, it is generally proposed that the due date you assign to the service provider should be a few days before you require the work to be completed, this can allow for for any problems that may arise if the project is not delivered on time.
4. It should be in simple and easy to understand english so that providers can skim through it easily.
You may add phrases like, serious candidates only or providers with 300 plus hours are encouraged to bid etc. This will help filter the candidates.
5. We encourage you you to give attachments that give examples of the kind of work required or give raw material on what work is to be provided.
6. Always request work samples, these will give you a better idea of the calibre of the provider and the quality of his or her earlier work which is going to help a great deal during the interview phase.
7. If you are planning on paying a fixed price, quote a price which suits the job! For example no one will perform a months work effectively if he or she is only expecting $10 for it! Always quote an amount that is a few dollars less than what you can pay because good providers usually bid more than you quote, this will allow for a fair balance in pricing for both buyer and service provider.
Some GURU Tips!
When outsourcing, project planning is the most essential element if you want to get good quality work at the lowest possible cost. Learning how to outsource well will help you attain the best results. Here are a few expert tips to help:
1. At all times plan your project well and have a well thoughtout idea in mind before writing the description.
2. Your objective is to target the most effective service provider at the lowest price so you will have to work for that!!, i.e. Attracting excellent service providers to interview.
3. At all times keep in mind that people from underdeveloped countries offer work at a much lower rate because labour rates are much less costly there, so try to target such people with good skills. It is most important to check the English communication level of such providers prior to accepting their bids.
4. Offer incentives for providers, such as more work, bonuses and long term hiring and so on. This will give possible candidates an incentive to put their best effort into your work.
Once you get a grasp on these facts, learning how to outsource properly, is more often than not, based on proper project planning and long term practice.
Good luck.
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