The Businessbenefits Of Faxing In The Cloud
Today, there are many ways in which technology is making it easier and more affordable for companies to do business
. The ability to communicate online and in a virtual environment has quite literally transformed the way that modern businesses operate. Many people think that online correspondence relates only to email; however, this is not the case. Faxing has been an integral part of business for some time. Instead of email making faxing obsolete, it has simply facilitated a way to make it more efficient and cost effective.What Is "In the Cloud" Faxing?
The term "in the cloud" refers to virtual or online faxing. With traditional faxing, you would need to print it out, scan it in and then send the fax by dialing the recipient's number on a telephone line. Similarly, when receiving a fax, your line would ring and then the transmitted fax would print itself on your fax machine. Instead, faxing in the cloud uses a virtual platform to send and receive faxes. There are no telephone lines, fax machines or even paper required. Everything operates in a virtual environment using existing software and email accounts.
Why Choose Faxing in the Cloud over Traditional Faxing?
When you start to compare the benefits of faxing in the cloud to traditional faxing, the decision to move to an online faxing platform becomes obvious. There are some significant cost-saving benefits to be realized in both the short and long term. For a start, you no longer need a fax machine. That is one less piece of office equipment that you need to purchase, lease or maintain. If you were leasing a machine, it could amount to a large savings over the period of your lease contract. In addition, you can cut back on your office consumables. Because you no longer need to print faxes that are received, you will be saving on the amount of paper you use and the amount of ink that is required. Ink cartridges can be costly office consumables. But of these perhaps the most significant benefit is the savings on your telecommunication costs. Business phone bills are notoriously expensive because they are such an important part of conducting business. By moving your faxing to a virtual platform, you will be using your internet connection to send and receive faxes rather than a telephone line. This can help you to realize substantial cost savings on your monthly phone bills.
Additional Benefits of Faxing in the Cloud
Aside from the cost savings, there are several other benefits to using a virtual platform for faxing. For one, it uses whatever existing internet connection, email and computer system you already have. There is no need to purchase any additional software or hardware for your office. The online faxing system comes as a plug-in which can simply be loaded on to your computer. It integrates with most email programs and allows you to send and receive faxes by email rather than having to dial a number. The fax generally comes through as a .pdf or .tif attachment which can then be viewed and stored on your computer. If you need to forward the information on to a work colleague or customer, you can easily do so. When you need to fax a document to someone, you don't first have to print it out. You can simply send the document directly from your computer. This saves a significant amount of time and effort. You can also send off a fax while continuing to work on other documents. The fax server works in the background while you are busy with other tasks. This ability to multi-task improves office efficiency.
Pass the Benefits of Faxing in the Cloud on to Your Customers
Online faxing can help you to improve your customer service and experience. Each person in your office will be allocated a dedicated fax number that gets linked to their personal email address. This means that there is no longer the risk of faxes going missing because the wrong person picked up the pages from the fax machine. If you have to send a fax to a customer following a call, you can have the fax on the way to them even before they put down the phone. Because when customers send a fax to you it is directed to an individual number, they can be sure that the information is going directly to the intended recipient. In this way, you can maintain a higher level of security in regards to information that is circulated by fax.
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