Keeping Track Of School Equipment Using Barcode Labels
With the increasing amount of portable IT equipment and other teaching aids used
in schools these days, it is important that all a schools assets are kept track of. Tracking equipment means that when a member of staff or pupil wants to use something, it can be found easily and time is not wasted.
Just as importantly it ensures that if there is a theft or fire, you will have a reliable list of equipment to present to the insurance firm this is worth bearing in mind as some insurance companies will require proof of your equipment.
School equipment challenges
Keeping track of equipment in schools can be challenging. With so many staff needing to use various pieces of equipment at different times, it can understandably be difficult for the designated co-ordinator to monitor everything.
As well as IT equipment, you may also want to protect items such as musical instruments. Music is important in schools and is a source of great enjoyment to young people. Additionally, instruments have often been donated and schools therefore value them all the more.
Keeping track of the instruments is necessary but can be tricky, especially when numerous identical-looking instruments are loaned out to pupils.
Asset labels
To solve these problems, why not try asset labels and tracking for equipment as varied as musical instruments and IT pieces? This involves assigning a label with a unique number to each item. You could also use a bar code label which will also save time when making an inventory. Asset labels are best used in conjunction with an asset register. An asset register is a log of all the equipment and can be kept as hard copy or using special software. A copy of the register should be kept off-site or in a fire-proof safe which is locked every night.
Asset labels come in materials from inexpensive vinyl through to durable materials such as aluminium, steel and polyesters. Some labels are known as "ultra destructible" and they will break if anyone tries to remove them, or leave a VOID sign behind this is a good deterrent for thieves.
The asset or barcode label you choose will depend on what you want to mark and how permanent you want the label to be.
by: Sarah Cornish
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