Fantastic Conference Rooms And Facilities At Holiday Inn
Meeting facilities mean different things to different companies
. For some, they are about thrashing out concepts at a boardroom table. For others, they are about theatre scale conference rooms, with maybe hundreds of delegates attending.
There is a big difference between a simple afternoon project board discussion, and an international conference lasting several days, yet oddly enough they both need the same approach. This starts with the meeting facilities themselves, which must be comfortable, pleasant to work in and well equipped.
Yet how often have you sat in on a business meeting, only to see it collapse into disarray? Lack of equipment, zero refreshment facilities, and sound and lighting problems are all common causes for complaints about meeting rooms and facilities. All too often, the organiser is forced to stop work while he sorts out problems which, by rights, were the responsibility of the venue host who usually cant be found.
In an ideal world, things would run like clockwork. Yet they dont always, even in the best run establishment. Usually, it is the company PA who has to sort things out even though she may already be fully employed with the meeting itself.
What is needed is a dedicated PA sited at the venue, who can take care of every detail as it crops up, and doesnt mind being sent off to sort out the coffee arrangements. He or she would handle everything personally, from room layout to audio-visual aids. Should the unforeseen happen (you suddenly discover theres an essential piece of equipment youd forgotten to book, for example) then that person should be able to dash off and track one down. If this sounds impossible, its not at Holiday Inn we offer just this service, with our dedicated Meetings Host service.
Naturally, your host isnt a mind reader, so what should you pay attention to when booking a meeting room? Start with ensuring the venue can supply the facilities you need, on the day you ask for it. Make a list of everything you need the venue to provide, leaving room for last-minute additions. Evidently, you will need an adequate power supply and probably Wi-Fi access. You may also need telecommunications access, audio visual aids (slide projectors, PA system etc) as well as stationery such as pens and flipcharts.
Refreshments and catering facilities need to be carefully thought out for all meetings will water on the tables and coffee be enough, or will you need food? Essentials like adequate lighting and heating control must be covered and, of course, accommodation requirements.
At Holiday Inn, we specialise in providing conference and meeting facilities with everything you could possibly need. We aim on getting everything just right, from initial enquiries to ordering taxis on departure.
With over 120 hotels to choose from, theres likely to be Holiday Inn conference rooms near you. Your dedicated Meetings Host will ensure every detail runs like clockwork, from choice of refreshments to provision of IT equipment. Our aim is to make your event 100% stress free, leaving you to concentrate on the meeting itself.
by: Emma McCann
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