Court Reporting Improves Business Conference Accessibility
Today, court reporting is not just about legal depositions and court cases
. Local businesses are using court reporters to improve access to company functions for people with disabilities.Transcripts for the Hearing Impaired
If an organization has hearing impaired employees, the usual solution for a company conference or business meeting is to provide a sign language interpreter. However the problem with this is that not all hearing impaired people are fully deaf so not all of them know sign language. Many workers may simply have trouble hearing a distant speaker, distinguishing sound in a noisy environment, or any one of a number of other hearing impairments.
Instead, some companies are turning to court reporting agencies to provide realtime transcripts for the benefit of hearing impaired attendees. These transcripts can be displayed on a large screen behind the speaker at a conference to be viewed by the entire audience, or on an individual computer screen for smaller functions such as a department meeting.
Including Homebound Employees
Although the hearing impaired community is the most obvious group helped by court reporting, there are other disabilities which may provide accessibility challenges. Some workers may be working from home due to psychological conditions such as agoraphobia or physical limitations which prevent them from working in a traditional office setting.
Transcripts can be transmitted over the internet so the homebound worker is able to observe and participate in the meeting. Court reporting agencies often offer video conferencing services which would allow the remote worker to watch the event over streaming web video.
Workers don't need to be disabled to benefit from court reporting. Transcription services allow other telecommuters to be included in company meetings, making them feel like the valuable members of the team they are.
Additional Benefits
In addition to improving accessibility, transcriptions add value to any company event. The transcripts they produce are accurate records of any statements made. While a gathering might have a secretary who keeps the minutes of the meeting, should this document end up being challenged it doesn't carry much weight. Transcripts produced by court reporters are certified records of the event designed to stand up in court.
An accurate written record of the proceedings might not be necessary when planning the company Christmas party, but there are many situations that would profit from having accurate records on file. They eliminate confusion over just what was said and can protect the company in court. In today's increasingly litigious society many organizations have found professional documentation of crucial company discussions to be a valuable asset.
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