Business Writing - Importance And Common Mistakes
Business writing is one of the most important aspects of any business
. Even now, writing remains the number one method of communication in the world. Written communication demands a lot of attention and care. Effective communication carried out between humans depends upon 90% body language, 8% tone of voice and 2% of what is being said. In written communication, the first 98% is completely eliminated. However, writing also provides the advantage of reviewing and editing your work before you finalize anything.Written documents convey a great deal about the nature of your business. Thus, it is vital to incorporate excellent writing skills in to any business writing plan. Your writing tells your readers more about your business expertise. A company with access to an efficient team of talented writers definitely has an added advantage over others who may be untrained or without professional writing skills.
It is vital to keep your writing free of spelling and grammatical errors. Even though most computers come with a spell and grammar check, it is necessary to not let your skills in writing lapse.
Each writer needs to understand that today's readers demand clear and concise information. Documents written in bureaucratic language may intimidate and confuse the reader. Good business writing should use a plain English style of writing. It is a flexible and efficient writing practice that enables readers to understand everything in one reading. This style blends in clear expressions, efficient structures and good document designs.
Overly formal writing has become a little out of fashion. Use of such writing may portray an outdated image about yourself or your company to the document reader. For this reason it is important to stay abreast of contemporary writing skills. Some of the standard business phrases have been substituted by a more direct approach. For instance, "As per your request" has been replaced by "As you requested". Likewise, "I am enclosing" is being used instead of "Enclosed please find". Overall, the previous impersonal style of writing has been altered to accommodate a limited amount of "I" to add directness and warmth.
Slipping into abbreviated dialogue is comparatively easier than expressing complete thoughts in a sentence. Often, the writer will tend to type something that he or she wants to say rather than typing what needs to be written. Perhaps the telephone-oriented society in which we live is to blame for this. This sort of writing may lead readers to believe that your logic, like your business writing, is incomplete.
Being able to put down words onto paper (or onto a screen) that not only communicate but also motivate, is a valuable business skill. Writing is essential at all levels of business, and in almost every role imaginable.
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