What Are Hippa Documents?
Anyone who works in a medical related industry has to be familiar on some level with HIPPA
, the Health Insurance Portability and Accountability act. This act is the series of laws which are designed to help be sure that all private information provided by patients to their health care providers remains private. There are a lot of ways that private information is obtained by health care providers from patients, and for many different reasons. This includes patient records, test results, billing information, information relating to insurance coverage and more. Because all of these documents need to be destroyed, any medical office in the New Jersey area needs to have the services of a good New Jersey shredding service to help make sure that they stay HIPPA adherent at all times.
HIPPA itself does not have a method outlined in it as to how specifically the documents and this type of information must be handled. Instead, it states that every company needs to have written policy which shows their consistent policy for treating with patient information. This method must be one that shows that there is no chance of that patient information becoming exposed to anyone that does not have the right to look at it, and that all the applicable documents will be destroyed by a confidential service at the correct time.
If someone in a medical office is unsure as to what documents are going to be covered under HIPPA and their own written document destruction policy, they should be sure to consult with a legal expert in such matters. Part of the important setting of those types of policies is going to be in determining very clearly which documents are going to be covered by them and which are not.
Usually, a set of document care guidelines are going to state that documents are going to be destroyed by a third party shredding service, not simply shredded by an office shredder. For one thing, it would be almost impossible for an office shredder to keep up with all of the documents that need to be shredded under these types of guidelines, and it would require in offices of even just a modest size to keep someone shredding almost full time. Besides just being cost and time effective, a professional shredding service can guarantee total document destruction which will meet the needs of all applicable privacy laws. The shredding which is completed by an office shredder does not.
by: Paul McDuffy
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