. Music is being downloaded, movies can be rented at a press of a button. Cameras get uploaded to computers instead of bringing film to the photo lab to see the pictures first hand. We live in a fast paced world where technology is so advanced. In the business world, document management is an innovative way to store paperwork.
Document management software is a tool to save time. By conserving time, money is saved and efficiency is increased. Time and manpower in the past has been used to sort through paperwork and files. Now readily available is software to do all these things. Document management software permits users to scan, search, index and security protect documents. Using key words or phrases can be searched to find the document needed.
Working with scanned invoices can make inter-office approvals done with ease. Paperwork is not lost or still waiting in the bottom of the "out going" mail to be delivered to another department. Along with these benefits, there is an electronic "paper trail" on previous individuals that have viewed or retrieved that particular document. Take this scenario for example. A customer calls into the Customer Service Department to request a refund. Their paperwork has been scanned into the computer system and so the Customer Service Department can pull up the necessary documents with ease. After speaking with the customer, the company representative has decided to go ahead and issue the refund. That document can be sent to the Billing Department within seconds and get the funds returned to the customer in a prompt manner. Another feature document management software can do is query who the last person to view that particular document as well as proof of delivery.
If you are interested in more information on document imaging and document management, visit http://www.doxtek.com