Save Money Starting A Small Business By Using Online Faxing
Starting a new business is hard work. You have to do the basic "find a need and fill it" exercise, of course, but logistically you have to invest money in any number of "necessary" things. You will need office or retail space, desks and other furniture, phone lines and computers, perhaps a company vehicle, money for salaries, sufficient inventory and all kinds of other things, depending upon your business type. Any place where you can save money at the initial stages will give your nascent business that much more of a chance to survive and grow.
There is one piece of office equipment you can safely leave off your list today. Its the fax machine. Now, this is not to say that you can afford to be "out of touch" with all the tens of millions of fax machines in the world. It just means that you dont need a 1980s-style contraption to stay in touch with people who have them. An online fax account will enable you to send and receive faxes, without having a machine at all. It all happens in (and through) your computer.
Savings Multiply
It isnt just the hundred dollars (or more) that you might spend on a fax machine or a multifunction office device that you are saving. You are saving on much more than that. You dont need to buy inkjet cartridges or toner, paper rolls or reams of sheets, extension cords or anything else when you move to online faxing. In addition, you wont be spending money on the electricity for the device and every penny helps these days.
One little-discussed drawback to having a standard fax machine is the fact that you are not even in control of some of its costs. Anyone in the world with a fax machine (or their own online faxing account) can "order" your fax machine to print out 22 pages of ads, coupons, discounts or anything else with a simple push of a button. The notion that other people, from office supply salespeople to politicians, can tie up your fax phone line and waste your ink, toner and paper is just short of utterly obnoxious. Its hard enough to start a successful business. You dont need other people wasting your money, too.
Efficiency Saves Money
Savvy businesspeople have known, pretty much since the dawn of commercial civilization, that "time is money." Having a standard fax machine doesn't just cost you in equipment, consumable supplies, electricity and waste it also costs you time and energy. Every minute you spend walking to the centrally-located office fax machine is a minute you won't spend making that next sales call, or dealing with a paying customer, or sending out invoices or doing other money-making activities. The amount of time wasted over a month, for example, can easily add up to hours.
Spending valuable time on feeding documents into a fax machine - or waiting for a dial tone, fixing a paper jam, replacing toner, etc. - is pure waste. Economists call these losses "opportunity costs" and "imputed costs," while angry business owners call them lots of colorful things. An opportunity cost is when you lose the chance to make those sales calls because you're putting a new paper roll into your thermal-printing fax machine. An imputed cost is the value of your time spent on unproductive activities. Using a fax machine has the somewhat rare characteristic of costing you in both of these ways at once.
Online Faxing Is Simple
Fortunately, online faxing is simple to set up and easy to use. There is zero learning curve usually, since basic computer literacy is all that is required to use fax software or log on to a Web-based online fax account. No longer do you have to get up, take printed matter to a machine and waste valuable time sending it to someone else whose fax machine will spend their money completing the communication, as well. This is something to remember - that there are unnecessary costs on both ends of a traditional fax message, so you can probably make some new friends recommending online faxing to everyone.
Times are tough. Businesses need to cut every possible expense to make it in this economic environment - in any economic environment if you are just starting out. One of the first things any new business owner should do is find every possible money-saving alternative to faxing, photocopying, buying supplies and every other daily chore. There are many more moves to make than just moving to online faxing, but as an example of a fast, easy and money-saving maneuver it is really hard to beat. Start with it and then use the same rationale with all your other business chores. You just might save enough money to turn a profit sometime soon!
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