Meeting Manners Can Affect Your Career Progress
Meeting manners is something that leaves you to open scrutiny by your superiors
, peers and subordinates as well as people external to you organization. The way you are perceived by your meeting manners can well play a crucial role in your future success.
1. Go Prepared
Read the meeting agenda before attending the meeting. Bring along any materials that are relevant to the agenda and a note pad or your laptop with you to take relevant notes.
If you had called for the meeting, inform the attendees of the objectives of the meeting and the agenda. Make sure that you give sufficient notice of the meeting.
2. Focus On The Meeting's Objectives
Meetings have a tendency to go on and on unless someone keeps it on track. If you are the meeting facilitator, then keep the meeting on track if it steers off the objectives and agenda.
Even if you are not the facilitator, gently speak up and highlight the objectives to help get the meeting back on track.
3. Be Punctual
Besides being rude, it is inconsiderate to arrive late for meetings. You may miss some important discussions and decisions that could have been made before you arrived.
If you are facilitating the meeting, a number of people would have wasted their time and the meeting time will be shorter.
4. Pay Attention
It has now become fashionable to attend to email on the notebook during meetings. By not paying attention, you may miss some important points or even not be aware that you have been assigned some activity.
5. Set Your Mobile Phone To "Silent" Mode
A mobile phone ringing during a meeting is disturbing. Set it to "silent" mode and refrain from taking calls or sending text messages unless they are very urgent.
6. Do Not Interrupt
Wait for the person who is speaking to finish before making your comments or asking any questions. If you think that you might forget it, write it down in your notepad.
7. Do Not Criticize Ideas
Especially at brainstorming or creative meetings, do not criticize ideas. Diplomatically, put forward your differing opinions.
8. Complete The Meeting On Time
If you are facilitating the meeting, manage the meeting so that it completes on time. People may leave the meeting if it runs over time and you may not have achieved your objectives.
Your meeting manners will show your managers that you know how to conduct yourself professionally and achieve results. This will also impress your clients when attending meetings with them. Your next career step could well be in another organization based on your exemplary meeting manners.
by: Ryan Round
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