Having Document Shredding Done On Site
There is now an entire industry made up of companies that provide professional paper shredding services
. If your company produces a large amount of paper and records which routinely need to be destroyed, you can save yourself a great deal of both time and money by having a company come on site and destroy your paperwork for you rather than struggling to find a solution that you can complete within your own organization. That is, of course, impractical in almost every case. Once you realize that there is an industry in this business through, it becomes clear that there are several companies which are competing in the field, so how do you select the best one to come onto your site and handle your document destruction?
First of all you only are going to want to deal with a company that is going to offer onsite shredding, as there are too many risks and costs associated with trying to take your documents to another site in order to have them destroyed, unless you are first having them filed and then scheduling them for destruction from the filing facilities own location. You want a company that is going to bring a very high quality industrial strength shredder that is going to be able to chew up a lot of paper in a short amount of time, as that way they will not have to be on your site disrupting your operations for longer than necessary.
There are also far less places where mistakes can be made which might expose your documents to eyes which are not supposed to see them when you just have a company come and shred your documents on site. When documents are transported, picked up, and dropped off, there are many more hands that handle them, each one a potential security problem, which might not be a problem for a small company, but certainly could be for a large company representing clients with large financial interests.
When you have an onsite shredding service come to take care of your document shredding needs, you should request that all employees who will be handling your documents sign a confidentiality agreement. That way, you have not only reduced the number of potential people that are going to have access to this protected information but you have also protected yourself from any exposure from the people who are required to handle it.
by: Paul McDuffy
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