Cater To The Encountered Curveballs By Accounts Payable Outsourcing
The accounts payable (AP) process of a business organization has a direct impact on its cost structure
. An inefficient process of AP can prove to be expensive for the organization. Thus, organizations, in order to ensure that this process is carried out in an accurate and a timely manner, are driven towards the outsourcing vendors who specialize in this area. If the AP procure is carried in-house and that too manually, then several problems may occur in this course of action. The process may take a long time and having a negative impact of the business relation with its creditors. The manual calculations and checking of payments is more likely to result in the errors taking place which may hamper the carrying out of the further process. The process also increases the probability of occurrence of risk of payment fraud. The team doing this work has to handle the various incoming modes of invoices such as through post, fax or PDF. The documents supporting invoices go from one person to another and sometimes from one branch to head office or likewise.
So as to prevent the emergence of the above problems and its effect on the business, a business entity has the option of taking up the services of outsourcing companies. These companies, being expert in their area, will definitely help in improving the AP process by following a number of steps. They ask the suppliers for sending electronic invoices, purchase orders and credit notes and avoid using the paper format. This is done by making use of Electronic Data Interchange (EDI) software or any other software which can scan and capture all the received documents in the paper format taking a short span of time facilitating the AP process. This way, the payments can be made on time as there would be no delay in the receipt of invoices from the vendors.
The suppliers send invoices to multiple points so that the prompt payment can be made. By outsourcing the AP process, the invoice received by the outsourcing firm is directly sent to the appropriate person who is in charge of channelizing the payments and in this way timely payments can be made. In addition, outsourcing professionals are in charge of clearing all the outstanding accounts payable dues. They keep a regular contact with the creditors so as to receive their feedback. This way they help in maintaining a healthy relation between the business organization and the creditors which will ultimately help the business grow in the positive direction. Thus, accounts payable outsourcing is the best option for business in order to ensure an efficient accounts payable process. The companies engaged in offering these services are basically working in the industry of outsource accounting. In addition to accounts payable, these render services in the areas of audit and assurance; taxation; bookkeeping; billing and many more allied areas.
by: dasuk
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