subject: Paper Document Identification and Rubber Stamps Don't Mix [print this page] Author: Michael Ross Author: Michael Ross
1. They are expensive. A self-inking rubber stamp that is only 11/16" x 2" costs $29.95; a 1 " x 2 1/2 " self-inking stamp costs $37.95. And, that is for each person doing any document work! Moreover, these stamps only come in the color, size and font originally required. Things change. 2. Time is wasted and production is reduced. Numerous receivers require copies to be made which means a trip to the copy machine. When sales, customer, marketing and clients are to receive copies of a document, each requires the appropriate marking. Not only do you have make a trip to the copy machine but then, you have to mark each copy. 3. Using a stamp in the body of a document will cover the text in most cases. If the document is stamped in the margin (as they usually are), the document becomes easily alterable from its original intent or purpose by covering the stamp and making a high-resolution copy. A "preliminary version" becomes a final version with the press of a button. 4. Stamping a document is a manual process. Multiple page documents mostly end up having only the first page marked. The remaining pages are therefore unprotected and unidentified. Because of this practice, rubber stamps tend to defeat best practices as well as full document protection. 5. The purpose of a document is easily altered when using rubber stamps for document management. A document marked on the first page and/or in the margin is no defense for unintended use. 6. Marking revised pages of a multi-page document is highly prone to error. If a user has changed pages 5, 11 and 13 of a 20 page document, she must manually sort through the document and apply the correct stamp. Discounting the error factor, this compounds the worker's waste of time. 7. They are antiquated and inefficient for the requirement of proper paper document management. The take up space in your desk and they are not flexible in their application. When a special marking is required, this often cause delay or compromise where it should not exist.About the Author:
StampIt for Word is the method for automated document management and is the solution for eliminating the use of rubber stamps for paper document management. StampIt combines the power of Word with the power of your printer. It's like having instant, unlimited access to custom rubber stamps that are fully automated.
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