Successfully completing the APEGS competency assessment process is a significant milestone for aspiring professionals aiming to register with the Association of Professional Engineers and Geoscientists of Saskatchewan. One of the most critical parts of this journey is the validation stage of your APEGS Report, where your competencies, experience, and qualifications are verified by approved validators. This stage is not just a formality—it can shape the overall success of your application. Therefore, understanding how to approach and prepare for the validation phase is essential. This article provides a detailed roadmap for mastering this important step.
The validation stage is the portion of the APEGS competency assessment process where each of your claimed competencies is reviewed and confirmed by validators. These validators are usually licensed professionals who have supervised or directly observed your work.
Validators aren’t just checking for accuracy; they are confirming that your demonstrated competencies align with the standards required by APEGS. They assess:
One of the most strategic steps in preparing for the validation stage is selecting appropriate validators. They must be professionals who can credibly confirm your competencies and understand the standards required by APEGS.
The validators you choose should ideally meet the following criteria:
In cases where a direct supervisor is not licensed, APEGS may allow another licensed engineer or geoscientist to act as a secondary validator, provided they have sufficient knowledge of your work.
Before listing someone as your validator, it is wise to have a conversation with them. Explain the APEGS competency assessment process and the importance of their role. This proactive approach ensures they are prepared and willing to support your application when contacted.
The way you structure and present your APEGS Report can make or break the validation process. Since validators are busy professionals, clarity and relevance are crucial.
Avoid overly technical language or unnecessary jargon. Focus on what you did, why it mattered, and what the outcomes were. Each competency example should follow a consistent pattern that includes the situation, your actions, and the results achieved.
Make sure that each competency includes details that your validator can personally confirm. Do not mention projects or contributions they weren’t involved in. This will ensure that validators feel comfortable validating your claims and are not put in a position of uncertainty.
Your validators will receive an email with specific instructions on how to validate your competencies. However, you can make their task easier by offering clear, upfront guidance.
Provide your validators with the following:
This will help refresh their memory and position them to give thorough and accurate feedback.
While it’s important to help your validators prepare, you must not try to coach or pressure them into giving favorable responses. Doing so could compromise the integrity of your APEGS competency assessment and lead to serious consequences.
Even with the best preparation, challenges can arise during the validation stage. Knowing what to expect can help you plan effectively.
Sometimes a validator may have changed jobs, retired, or simply be unresponsive. In such cases, you can submit a request to APEGS to assign an alternate validator. Ensure you have documentation to prove your claim if this occurs.
If significant time has passed since you worked with a validator, they may not remember all details. This is where a well-prepared APEGS Report becomes valuable. Your summary and reminders will help them reconnect with the project and your role.
Timing is an often-overlooked aspect of the validation process. Being aware of deadlines and response expectations will help you avoid delays.
Once you submit your APEGS competency assessment, validators usually have a set timeframe to respond. However, it’s wise to factor in some buffer time in case of delays. Keep in mind that the entire process can take several weeks or even months.
It’s acceptable to send a polite reminder to your validators after a week or two if they haven’t responded. Keep your communication professional and concise. Avoid overwhelming them with emails, and never attempt to influence their feedback.
The APEGS validation stage includes internal reviews to ensure that all responses from validators align with competency standards.
After validators provide their input, APEGS assessors review both the applicant's competencies and the validator feedback. Any discrepancies or unclear responses may prompt further questions or clarifications.
The assessor will examine your APEGS Report for consistency across your examples and ensure that your validators’ responses align with your descriptions. Authenticity is key—if anything seems exaggerated or inaccurate, it could lead to additional scrutiny or even rejection.
The validation process is not just a formality; it reflects the strength of your professional network. Building and maintaining good relationships with your validators can prove valuable not only for your APEGS competency assessment but also for your future career.
After the process is complete, it’s good practice to thank your validators formally. A short note or email of appreciation goes a long way in maintaining a professional rapport.
Stay in touch with your validators. You may need their support again if you apply for registration in another province or pursue new credentials. A strong network reflects well on your professionalism and reliability.
The validation stage of the APEGS competency assessment is a critical checkpoint in your journey toward professional licensure. It tests not just your technical competencies, but your ability to communicate effectively, collaborate with mentors, and act with professional integrity. By selecting the right validators, preparing them with accurate and structured information, and maintaining open and respectful communication, you significantly increase your chances of success. Always remember that the APEGS Report is not just about documenting your work—it’s about proving your readiness to meet high professional standards.
The validation stage confirms that your claimed competencies are accurate and reflect real-world experience. It involves licensed professionals verifying your examples based on their direct knowledge of your work.
Validators must be licensed professionals who have directly supervised your work. They should be able to confirm your experience and competencies with credibility and honesty.
Include a summary of your competencies, the time period of your work, and the role they played in supervising you. Keep it clear and concise, without trying to influence their responses.
If a validator is unresponsive, you can request a replacement by providing documentation to APEGS. Choose someone else who has sufficient familiarity with your work during the relevant period.
Ensure your APEGS Report is well-written, honest, and based on work the validator was involved in. Share summaries and context with them to refresh their memory, but do not coach or manipulate their responses.
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