subject: Features to Consider Before Buying Office Copiers [print this page] Features to Consider Before Buying Office Copiers
Every office needs certain supplies to make things go smoother. Office copiers are one of the most sought after pieces of equipment for any office. But you can't just go and buy a model based off a good price, it may not hold up to what your office needs. And you'll want to familiarize yourself with several features so you know what to look for in your search for copy machines.The very first thing you want to choose is whether you want black and white versus color copiers. You might jump on color copiers immediately, but do consider that they copy slower because of the use of much more ink and they are more expensive. Do you really need color for all those documents? Consider if the things you are copying are graphical and need color to be represented properly, or if most of the documents passed around your job are text where black and white will do just fine.You'll want to look into how much the copy machine can deal with. Often, different sizes are for different uses. Household copy machines are out of the question; they'll only handle enough copies to deal with a couple of people's work. Look into how many sheets of paper it can hold. A large copy machine can hold 250 sheets or more, which will be a lot easier than refilling one that can only hold 20 sheets every time you run out.Duplexing is a handy feature, though not always needed, depending on the work you are copying. It is the ability for the copy machine to print images on both sides of a piece of paper at once. This is helpful if you are going to printing out documents with several pages, like books or manuals. Find out which copy machines have a decent CPM, or copies per minute. This is also referred to as PPM, or pages per minute. The higher the copy speed, the faster you are going to get your copies and leave it free for the next co-worker to use. Also look into warm up time. If a copy machine is going to take several minutes to warm up, you are losing time. This may be ok in small offices where there isn't so much of a rush, but if you've got a high volume of people who need fast results, it's going to really cut back on productivity.Spending a little more on a copy machine that is going to work well in your office is better than going with a cheaper model that isn't going to handle the kind of documents that need to get copied, or the amount of employees using it. Make sure to do your research before deciding on a model.
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