subject: How to manage purchase order effectively? [print this page] How to manage purchase order effectively?
It is quite common in many companies that there is time lag between the date of making a request of purchase and the date of approval of purchase order. For instance it is getting delayed due to lot of factors. The product needed by the department should be within the price limits of sanctioning authority. The department should make reasonable request stating valid reasons for the purchase of particular product or equipment for the company. Everything goes well if the superior approves the order and sends it to purchase department.
However, things will be delayed if the product or equipment is expensive. Usually the manager places the request form before next higher authority. And finally the process of approval is completed successfully; the department will show negative impact on productivity due to this delay. Meanwhile the employees will suffer due to non availability of products.
Nowadays purchase order management software has reduced the task of managers. You need not spend hours together for filling up the form and raising invoices and routing them to the next supervisor once you start using software. The entire cycle of order is fully automated and the software handles effectively all the routine process of office.
Using the management software you need not worry about the misspell word, illegible form, and incomplete order and missing details. You can design your own customized form specifying your needs and requirements and submit the form. The software then keep tracking the process and it also maintains records of previous purchase orders thereby simplifying the process. Any data can be fed into the form and the software analyzes the data and integrates the report for making use in other forms also.
It not only saves time but effectively maintains the process without any error. When you compare the time spent in manually preparing the form and sending it out to the next table, you will be surprised to know that you have wasted thousands of hours in the process of sending request and getting it approved. By introducing the management software for purchase the company can make their employee work efficiently since they need not wait anymore for the product if the entire process is automated.
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