subject: An Overview of Online Fax System [print this page] An Overview of Online Fax System
One of the modern-day technological blessings is the ability to fax online - getting rid of the traditional fax machines and with it all its attendant problems. Internet faxing, as the term suggests, it uses the Internet and email system to send and receive fax messages.
You are no longer required to wait indefinitely near a fax machine attempting to establish connection and awaiting for confirmation. You can also bid farewell to all the messy operations including frequent paper jams.
More importantly you can save a lot of money as you will not have to invest in buying a fax machine and further spend on its maintenance and be constantly anxious about likely breakdowns. You will also save a lot of recurring expenses as you will no longer be required to buy consumables like paper and toner.
There is also no need for a separate dedicated telephone line for sending/receiving fax messages. It is now possible to send faxes online in a variety of ways and all you need is a reliable Internet connection.
The greatest advantage is Internet fax is portable as you can access it from anywhere and at anytime as long as there is the Internet facility. This means you need not remain tied to your office fax machine all the time. Online fax services are a unique blessing for business travelers and other professionals who predominantly work in the field.
The online fax facility will enable you to check and send faxes from your own online login control panel and you can also save and store your faxes online. The service provider will also furnish you with comprehensive logs of all fax messages sent and received.
The operation is absolutely simple and calls for no special expertise. You just attach a TIF, PDF, or JPG file to an email and click 'send' .To avail online fax facility you will have to sign up with a reputed and reliable fax service provider who will assign you a dedicated fax phone number.
All your incoming fax messages will be converted as Email attachments and sent to your email address. The Internet fax service will let you send attachments like Word documents, PDF's, pictures etc.
You can also send a fax using fax software. This requires Microsoft Word, Fax Software and a Fax Modem to be configured with your operating system which enables you to send/ receive faxes.
Interestingly, you can send fax for free using Microsoft Fax. This software comes installed by default in every Windows XP and Vista. Free fax service is also available at many service providers and the well-known ones are - ScanR, Panfax, MyFax, PopFax, RingCentral, TrustFax, FaxFreedom, FaxZero, FreefaxButton, etc.
You have to exercise caution when selecting the online fax service providers. The provider has to be reputed and be able to offer you 24X7 uninterrupted services. In fact, many service providers will agree to a 30-day free trial period for you to completely satisfy yourself before signing the contract.
Internet faxing is becoming the order of the day and if you are keen on improving your business communication systems, then signing up for online fax facility is inescapable. Online fax system is proving to be a sophisticated and a tremendously beneficial alternative to the traditional fax machine which is already on its way out.
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