subject: Confidentiality Agreements With Paper Shredding Companies [print this page] It is in almost every case more financially beneficial to hire an external company to take care of your paper shredding needs rather than trying to address them yourself. Within your own organization, there is almost in every case better uses to be made of your employees time. In addition, the equipment that you can get within an office to shred documents simply doesn't compare in terms of its efficiency or its speed to the industrial strength paper shredders that are in use by paper shredding companies. However, whenever you turn anything valuable over to a third party, there are always security concerns. Since you will be chiefly shredding documents in order to keep private information private, there are obviously some concerns about confidentiality that need to be addressed before you settle on a third party firm to take care of your document destruction for you.
The notion that there should always be a confidentiality agreement signed between your organization and any shredding service that you use should always be at the forefront of your mind before you award any company a contract for destroying your documents. It is unfortunate, but there are shredding companies out there which do not want to sign these types of contracts, and this is quite often a sign that they are trying to leave themselves open to be able to get away with certain types of unscrupulous activity when it comes to your private information. Any company with real experience, and real credibility, in this industry would know that to sign a confidentiality agreement would be expected.
In fact, not only should you be signing one confidentiality agreement with this company, but you should in face be signing several. The way this works is you will have a kind of principal agreement that should be signed between the managers at your organization and the managers at the company that you hire to shred your documents. However, whenever setting up these kinds of deals, it is important to realize that it is never going to be the managers that are actually handling your documents. This means that you should have your legal advisors also prepare documents for the actual workers that might come on site to destroy your documents to sign and guarantee complete confidence. That way, you are protected on both sides of the equation. Anyone working for a good shredding company will know this is standard operating procedure.
by: Paul McDuffy
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