subject: How to Choose the Best Online Document Storage Service [print this page] Why is online backup storage important? It is very important to use some kind of backup storage to prevent corruption or loss of data. As compared to storing information on hard drives, CDs or DVDs, this is the best option as it is not prone to easy damage. It allows a user to save the important information or data. Online backup storage can be used by people who wish to save video files, music and videos, exchange information with family and make copies of vital information.
Information in the form of e-mails, documents, presentations, databases, graphics, audio files and spreadsheets is the lifeblood of most companies. Storing information and managing its storage is critical to a company's behind-the-scenes success. Fortunately, there are many options available to small businesses to save their important files: Flash Memory Thumb Drives, External Hard Drives, Online StorageBut Hard drives fail; thumb drives are easily lost or damaged. So the solution of online storage offers a number of compelling benefits.
However, you should carefully choose you online file storage service! First of all, you must think about a high security. That's the main reason why you are backing up. The service must provide a minimum of 128-bit Secured Socket Layer (SSL) security to encrypt the data (256-bit is ideal). Files have to be kept private and not be indexed by search engines or otherwise found on the web. The service must store your data on multiple geographically separated facilities behind Enterprise-grade firewall and also takes customers privacy very seriously (read their privacy policy). Then it must provide an anywhere access to your files at anytime (99.99% Uptime) and has to be software free (completely web-based, no software or plugin to download or install and compatible with all browsers or OS). It should also provide a mobile access because most of workers use PDAs. The next point is the file sharing: easy and safe.
The service should offer the possibility to create a unique and encrypted URL for any file or folder. Now comes the file transfer or uploading: simple and efficient (drag and drop), and very fast. Another important feature is the space. The service must provide an ample storage of a minimum of 5 Gigabytes at an affordable price. Finally you should consider the possibility to edit your documents, spreadsheets and other files online and the support (free phone or email support at anytime).
Online data storage can work for any size company but for small businesses, it must also be cost effective. In the long run, subscribing to such a service is worth the initial cost.
You no longer spend money on tape cassettes and paper materials, and you won't lose business due to disaster. Lost information is virtually nonexistent, and you also have access to each file and several previous versions of it, an additional security and antifraud feature.
Storing your documents electronically allows you rapid yet secure access to your information. You are protected from disasters that could cost you time, money or business, and you have an added defense against costly data loss.
How to Choose the Best Online Document Storage Service
By: shafir
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