subject: How Document Management Can Help Any Business Emerge From The Chaos Of Too Much Paperwork. [print this page] Any time a type of cataloging process is utilized, it is referred to as document management. At its most primal level, document management can even refer to simply shoving your important documents into a desk drawer. However, the most sophisticated levels of document management work to keep the information in a classified document private until that document can finally be shredded.
When reading articles about document management online or in print, you will find that for the most part, these articles are in agreement about the definition of document management, as well as it's function. They also agree as to how document management is practiced among modern day businesses. All businesses need to be able to create, classify, store, update, coordinate, and locate their most important documents in a simple an organized way, and document management makes this possible.
Many document management articles point out that before advent of powerful document management systems operating on personal computers or small server systems, only the largest and most wealthy corporations were able to afford the heavy hardware it took to automate and centralize the functions of a document management system. However, within the last twenty years, computers have become both more sophisticated, as well as more affordable. This has made it so that even relatively small businesses can now get document management systems.
It is important to know that some document management solutions are broader in scope that others are. Not every system covers every aspect of document management. One document management company, for instance, concentrates its services on helping businesses shred important documents in a secure way. All of these companies focus on bringing a higher level of order and accuracy to businesses, no matter which particular area they specialize in.
A few of the companies that provide document management services are listed below, as well as a basic sketch of the areas that they specialize in.
Each of the their websites will supply information in much greater detail.
Imanage Document Management specializes in a worldwide, Web-based, document management system the a standard set of management features for corporate users who have world wide operations.
Astron Document Management has many document management solutions available for businesses. These include e-commerce, business transcriptions, mail processing, customer service, data entry and capture, insurance claims, and online transactions.
Invu Document Management's services are so broad that they can help an office become nearly paperless.
This is done by consolidating all existing software systems that a business has been using into a new filing system. This filing system can actually be updated and searched from any computer across the globe.
Cintas Document Management can help a business by storing their documents long term. They specialize in imaging documents, as well as in shredding them.
Alfresco Document Management offers adapters an open source system that can be customized within certain limits to fit the need of the individual client.
When some document management products are installed by a business, it can take a few weeks before everything is really organized. But the Alfresco system works with already installed Microsoft programs, and can be used immediately after installing.
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