subject: The Importance of Credibility in Payroll [print this page] The Importance of Credibility in Payroll
Payroll is one of the basic components of a business. It involves the computation of employee salary and compensation. In addition, taxes are withheld from the workforce through definite computation tables. Basically, a well-established company has a good payroll system.
Having a credible payroll system is essential for various reasons. First, it promotes management accountability. One of the primary objectives of managers and department heads is to ensure the welfare of employees. Good working conditions do not only include a healthy working environment, but also a well-computed employee stipend. Payroll accountability and credibility minimize conflicts in employee relations.
Secondly, it promotes work productivity. Every employee expects appropriate financial compensation. Theories on employee psychology say workers are more efficient when they fairly receive their monthly wages. They also tend to be more productive and innovative in their projects and assignments. Hence, payroll specialists are required to issue pay slips to employees. Pay slips disclose the components of the total net salary.
A credible payroll team is composed of licensed accountants and auditors. Some companies hire employees for their own payroll department. Others acquire payroll outsourcing services from private accounting firms. Most medium-scale companies prefer outsourcing over having their own payroll department. Outsourced payroll teams are usually composed of two to three payroll specialists.
Payroll specialists closely coordinate with the managers and department heads to ensure accuracy of employee information. The number of working hours is critical in computing the gross salary of an employee. Payroll specialists from payroll outsourcing services monitor employee attendance through time cards. These time cards indicate an employee's time of entry and exit from the office premises. Some payroll specialists inspect time cards on a regular basis.
To avoid payroll issues, the management team orient newly hired employees. The team discloses the payroll system to inform workers about computation tables and basic deductions. Payroll outsourcing services notify the management about changes in state laws relevant to tax calculation. Through this, both the employers and employees are well-informed about the current trend in payroll systems in the state. This helps in proper calculation of deductibles in an employee's wage. Above all, this lessens the possibility of conflicts relevant to payroll management.
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