subject: Online Payroll Services - Making Employee Pay Easy [print this page] During the past ten years it seems that more and more activities are moving online. Many people now work remotely - all they need is an Internet connection, so they no longer even need a physical office. And an increasing number of small businesses are outsourcing their payroll function to third parties - many of them to an online payroll service. Why are they doing it?
Saving money: Payroll staff are more highly trained and therefore more expensive than ordinary clerical staff. Payroll software is also quite expensive and there is a steep learning curve involved. You will either have to pay for your existing staff to get trained on the software, or hire (at a cost) people who are already trained. By making use of an online payroll service, you are eliminating most of these costs.
Use existing staff more efficiently: If you have a personnel department and they are spending the bulk of their time preparing for the next payday, you are not utilizing them in an efficient way. These people are no doubt trained to be put to much better use. Their time could for example be better used in ensuring that you have a well-trained and properly motivated work force.
Less paperwork: With an online system, your employees can enter the hours they worked directly into the system via a terminal connected to the network. No more need for them to manually keep track of hours worked and then entering it laboriously into the system afterwards. And no more handling of cash and spending hours on paying out wages every week.
More and better quality information: How much time is lost with wage queries at your personnel department currently? Time spent by staff members queuing to get help and time spent by the personnel department in trying to solve these queries? With an online system, every employee will have a login facility so they can check their payment status, pay deductions, subsidies etc. online any time they wish. And if they need a copy of that information to provide to a third party, for example a bank, they can simply print it.
Easily comply with legal requirements: It's not easy for your personnel department to stay on top of all the myriad of regular changes in government laws and regulations. By making use of an online payroll system, you take a lot of pressure off them, because they can be assured that the system will be updated with all the latest legal requirements.
by: Caressa Waechter
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