subject: Document Destruction As A Part Of Your Liability Reduction Plan [print this page] Any business in the Philadelphia area, or anywhere in the world for that matter, does well to always keep potential corporate liability in mind. Destroying old documents is one part of an overall liability management program that corporations should employ. Rather than doing this in house, many corporations are choosing to outsource to a company like Records Management Philadelphia. Of course, if a company has been involved in illegal activities, no amount of document shredding is going to erase their liability. However, by using a document destruction company, a corporation can ensure that they are adhering to all laws and best business practices in their industry, and reduce their liability risk.
After scandals in recent years involving the theft of customer information for nefarious ends, many laws have been enacted, such as HIPAA for example, that protect client's and customer's private information and dictate how it must be handled. Although most modern companies do the lion's share of their day to day operations electronically, it is a rare company that has gone totally paperless. Thus, client and customer information does end up getting printed out regularly during the course of business. In order to stay in compliance with these laws, and reduce their liability risk, it is in the best interest of all corporations, no matter what industry they are in, to contract out to a document shredding company such as Records Management Philadelphia to dispose of all confidential documents.
The best ways for a company to stay in compliance and avoid liability is to strictly adhere to all applicable laws, as well as to do business only with a reputable document destruction company such as Records Management Philadelphia. It is also critical that, whichever document shredding company your corporation choose, you have a strong confidentiality agreement between the two companies, and that they have one for their employees.
In summary, companies of all sizes in Philadelphia and beyond will benefit immensely from having a company such as Records Management Philadelphia on call to completely and effectively destroy their confidential documents. Any company that you use in order to provide this service should be able to mobilize quickly to meet your needs, to come to your location, to completely shred documents, and to do this in a cost-effective manner. And of course, it is an absolute requirement that they maintain complete confidentiality, down to their lowest ranked employee, at all times.
by: Paul Atkins
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